Shortcut Keys in MS Word – Microsoft Word Shortcut Keys.

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Microsoft Office Word Shortcut Keys [Tips] ; CTRL+P · Print ; CTRL+SHIFT+F12, Also launches Print ; ALT+SHIFT+BACKSPACE, Redo ; F12, Save As. There’s no need to always use the mouse to highlight selected text; Shift+Arrow keys will also perform this function. Shift+Left/Right will. Microsoft Word Keyboard Shortcuts ; CTRL+SHFT+TAB, Switch to the previous tab in a dialog box. ; Arrow keys, Move between options in an open drop-down list.
 
 

 

Shortcut Keys in MS Word – Microsoft Word Shortcut Keys – Office downloadable guides – Windows version

 

Work with web content. Work with tables. Review a document. Work with references, citations, and indexing. Work with mail merge and fields. Work with text in other languages. Work with document views. Use function key shortcuts. Top of page. The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the Font Color option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.

Note: Add-ins and other programs can add new tabs to the ribbon and might provide access keys for those tabs.

You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. Press Alt again to see Key Tips for the options for the selected tab.

Depending on the version of Microsoft you are using, the Search text field at the top of the app window might be called Tell Me instead. Both offer a largely similar experience, but some options and search results can vary. In Office and Office , most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut.

A notification pops up saying you’re using an access key from an earlier version of Microsoft If you know the entire key sequence, go ahead and use it.

If you don’t know the sequence, press Esc and use Key Tips instead. To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the document. Open the Home tab to use common formatting commands, paragraph styles, and the Find tool.

Open the Insert tab to insert tables, pictures and shapes, headers, or text boxes. Open the Design tab to use themes, colors, and effects, such as page borders.

Open the Layout tab to work with page margins, page orientation, indentation, and spacing. Open the References tab to add a table of contents, footnotes, or a table of citations. Open the Mailings tab to manage Mail Merge tasks and to work with envelopes and labels. Open the Review tab to use Spell Check, set proofing languages, and to track and review changes to your document.

Open the View tab to choose a document view or mode, such as Read Mode or Outline view. You can also set the zoom magnification and manage multiple document windows. Display the Go To dialog box, to navigate to a specific page, bookmark, footnote, table, comment, graphic, or other location. In Word and , you can browse the document by various types of objects, such as fields, footnotes, headings, and graphics. In the extend selection mode, clicking a location in the document extends the current selection to that location.

F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document. Open the Clipboard task pane and enable the Office Clipboard, which allows you to copy and paste content between Microsoft apps. Display the Replace dialog box, to find and replace text, specific formatting, or special items. Insert the Unicode character for the specified Unicode hexadecimal character code.

For example, to insert the euro currency symbol , type 20AC , and then hold down Alt and press X. For example, to insert the euro currency symbol, hold down Alt and press on the numeric keypad. Use the following shortcuts to add references to your document, such as a table of contents, footnotes, and citations. To use the following keyboard shortcuts, the Mailings ribbon tab must be selected.

Every document has a default language, typically the same default language as your computer’s operating system. If your document also contains words or phrases in a different language, it’s a good idea to set the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, but it also enables assistive technologies like screen readers to handle them appropriately. Note: If you type extensively in another language, you might prefer to switch to a different keyboard instead.

Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you view the document as a horizontal sequence of pages, which you can quickly browse using the Left and Right arrow keys.

F2 alone: moves the selected text or graphic. Use the arrow keys to place the cursor where you want to move the text or graphic, and then press Enter to move, or press Esc to cancel. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Enter to copy, or press Esc to cancel.

You can cut multiple texts and graphics to the Spike, and paste them as a group to another location. F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been split, F6 includes the split panes when switching between panes and the task pane. F7 alone: displays the Editor task pane to check spelling and grammar in the document or the selected text. In Word and , displays the Research task pane. F8 alone: extends the selection. For example, if a word is selected, the selection size is extended to one sentence.

For example, if a paragraph is selected, the selection size is reduced to one sentence. In the extend selection mode, the arrow keys extend the selection. Word help center. Basic tasks using a screen reader with Word.

Use a screen reader to explore and navigate Word. Accessibility support for Word. The settings in some versions of the Mac operating system OS and some utility applications might conflict with keyboard shortcuts and function key operations in Microsoft for Mac. For information about changing the key assignment for a keyboard shortcut, see Mac Help for your version of macOS, your utility application, or refer to Shortcut conflicts. If you don’t find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut.

For instructions, go to Create a custom keyboard shortcut for Office for Mac. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Word for Mac. However, not all do. For the best experience using your keyboard with the ribbon, enable your keyboard to access all controls.

To go to Keyboard Settings , type keyboard and press Return. Shortcut conflicts. Work with fields. Outline a document. Use footnotes and endnotes. Work with right-to-left languages. Find the next spelling or grammatical error. The Check spelling as you type feature must be enabled. Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts.

To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key. Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut that you want to use. Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. Select the first item that you want, hold down , and then mouse click the additional items.

Tip: To finely adjust the column width and display the column’s measurements in the ruler when you resize the column, turn off the snap-to functionality by pressing Option with the shortcut keys. Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text. Civil Services Exam.

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Undo and redo actions ESC Cancel an action. Access and use task panes and galleries F6 Move to a task pane from another pane in the program window.

If more than one action is present, switch to the next action and display its menu or message. Arrow keys Move between options in a menu of available actions. ESC Close the available actions menu or message. Change the keyboard focus without using the mouse ALT or F Press either of these keys again to move back to the document and cancel the access keys.

Select the active tab of the Ribbon and activate the access keys. F1 Get help on the selected command or control on the Ribbon. If no Help topic is associated with the selected command, a general Help topic about the program is shown instead. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.

Arrow keys Move around the preview page when zoomed in. END Go to end of document. ESC Exit reading layout view.